Reporting to the Director of Programs, the Program Coordinator is responsible for transparent communication, coordination and administration associated with the fellowship, grant and Community Inspiration project funding that form NACF’s core programming. Within the above responsibility, the Program Coordinator coordinates and conducts the project management and administration of programmatic funding from application or nomination intake through award and final report, ensuring the consistent quality and timely handling of communication materials and processes including project timelines, budgets and inputs to various information management systems. The Program Coordinator performs additional functions such as administering logistical planning and preparation for events and convenings; respectfully fielding inquiries from artists; monitoring NACF’s social media platforms for positive news about and promotion of NACF programming and the activities of awardees and outcomes of projects; and monitoring and developing small budgets. The Program Coordinator also develops and provides reports to the Director of Programs regarding project challenges and outcomes.
Time Allocated to Duties:
40% = Coordinate and communicate Community Inspiration project timelines, check requests, interim through final reports, plus continued communication with artists and culture-bearers post award period;
40% = Coordinate administration and logistics for fellowship and grant making processes from preparing calls for entry through award and reporting and tracking;
10% = Monitor social media for appropriate activities to post, share, and respond to;
5% = Coordinate fellowship advisory panels and manage panel convening logistics, coordinate grantee and artist networking and outreach; and
5% = Periodic other duties as assigned.
Required Skills and Attributes:
-Desire to produce quality work combined with an acute attention to detail.
-Capable of efficiently managing time and deadlines.
-Demonstrable project management skills including organizing project plans, milestones and timelines at the organization and artist level; high quality monitoring and project status reporting, detailed attention to data entry into various reporting formats and systems.
-Solid interpersonal communication skills and cultural sensitivity with the ability to build and maintain a deep trust and rapport with NACF’s network of artists and culture-bearers, Native American, Alaska Native and Native Hawaiian tribal and non-tribal governmental entities, communities, NACF funders, and other organizations locally, regionally and nationally.
-Good oral and verbal communication skills and facility with communication tools such as MS Office.
-Technical adaptability to or experience with cloud software including Smartsheet, Box, GoToMeeting, and Westaf GO.
-General small budgeting knowledge and ability
The Program Coordinator is a salaried non-exempt position with a 47-hour workweek with halftime paid over 40 hours up to 47 hours and time-and-a-half thereafter. NACF is a flexible, virtual office environment where employees may work from where they choose with regular meeting space provided in Vancouver, WA and Portland, OR. Employees are provided with computers, a printer, a phone and other necessary equipment and supplies. Primary business hours are Monday through Friday, 8:00am to 6:00pm, Pacific Time and all employees must be available to meet in person during these hours, schedule permitting.
Personal computers, standard office equipment and tools
Mental and Physical Requirements:
Duties require the use of considerable initiative and judgment. Requires working under minimal supervision and direction. Requires working under multiple deadlines and pressure. Requires good communication skills; verbal, oral and written with supervisor, co-workers and clients. At times, may require dealing with difficult people or situations effectively. Requires supervision of work and training of staff; establishing and maintaining cooperative and productive work relationships. Must be a team player.
-Baccalaureate degree from an accredited university.
-Three to five years of progressive experience in a small but highly regarded private or public sector organization.
-Paid or volunteer experience working in the arts.
-Direct experience with grant making.
-In-depth knowledge of American Indian, Native Hawaiian and Alaska Native arts, cultures, histories, and protocols, and social justices issues pertaining thereto.
-A personal network of Native artist or arts organizations within the fifty United States.
-Travel nationally is required and may include weekends.
All activities must comply with NACF policies and procedures.
The above information has been designated to indicate the general nature and level of work performed for this position. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of the employee assigned to this job. This job description does not constitute an employment contract. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions.
An Equal Opportunity Employer